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JOB TITLE: Marketing Administration Assistant
DEPARTMENT: Commercial UK and ROI
REPORTING TO: Marketing Manager UK & ROI
LOCATION: UK Head Office, Chippenham

Purpose:

To provide administrative and reporting support to the UK and ROI Commercial Team.

The key responsibilities of the Marketing Administration Assistant are:

  • Providing administrative support to the wider UK & ROI Commercial Team to maintain and provide training in key business processes as and when required including but not limited to X-Docs management, X-Train record management, D365 and PowerApps Processes and data management
  • Developing an understanding of key brands to support marketing materials development and approvals, liaising with brand leads and external agency partners
  • Updating and maintaining the marketing department’s documentation and databases including external directories.
  • Marketing administration support for Brand Managers, supporting in key business processes
  • The management of conference bookings across brands, including processing of payments and personnel management
  • Administration support for the Regional Account Manager team and the Head of Field Sales including meetings management and liaison with other Alliance enabling functions
  • Data and reporting management and slide deck development for UK & ROI Commercial team as and when required
  • Arranging team/group travel and events, including hotel/venue bookings and travel where required
  • Identifying and implementing new ways of working to create efficiencies in business processes
  • Maintaining and supporting the Alliance Quality Systems to ensure compliance

The ideal Marketing Administration Assistant will have:

  • Ability to prioritise and handle conflicting priorities.
  • Enthusiasm and will be pro-active.
  • High attention to detail.
  • Excellent communication skills – via e-mail, telephone and face-to face.
  • Flexibility, and will be a proven self-starter who can work autonomously and deliver to deadlines.
  • Strong time management, organisational and planning skills.
  • Good team working skills.
  • The ability to work with tact and diplomacy.
  • Strong IT skills in MS Word, PowerPoint, Excel and Outlook and social media proficiency.
  • The understanding of wider business objectives

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